T&L Assists Faculty with Remote Instruction

keep teaching covid-19 website

The Spring 2020 term has been a whirlwind of a semester but we all made it! Check out the story that ITS Communications wrote about our Teaching & Learning team as we and several other groups on campus have provided instructional support in response to campus moving to remote instruction.

ITS Story: ITS Teaching & Learning assists faculty with remote instruction opens in new window

Don’t forget that we’re continuously updating the Keep Teaching website opens in new window with teaching resources and upcoming trainings. Instructors can also view recordings of past trainings and post to the Help Forum for ideas and suggestions from colleagues and support staff.

Students can also find information on the Keep Learning website opens in new window on academic, financial, wellness, and career resources. Please reach out if you need any help.

We wish everyone a safe and relaxing summer!

Fall 2020 Rosters are in Sakai

fall colored leaves by old wellThe Spring 2020 term has finally ended.

We know the past couple of months have been difficult and not what any of us imagined for the Spring Semester. We are especially thinking about our recent Carolina Graduates who are waiting to have their official commencement ceremonies opens in new window. As Chancellor Kevin M. Guskiewicz said,

You’ve been through a lot and you’ve accomplished so much. Remember the things that bind you to this place: your fellow classmates, your faculty members and the incredible memories you’ve made.

We hope to see everyone else back on campus when it’s safe. If you are teaching this fall, please note Fall 2020 rosters are now in Sakai. You can go ahead and create your Fall 2020 course sites now!

Step 1: ConnectCarolina

To create your course sites in Sakai, you must be listed as one of the following for each of your course rosters in ConnectCarolina opens in new window:

  • Primary Instructor
  • Secondary Instructor
  • Proxy Instructor
  • Dean’s Designate

Contact your departmental course scheduler to list you in ConnectCarolina with the appropriate instructor role. If you log into ConnectCarolina and don’t see your courses listed for Fall 2020, your scheduler needs to make this change. Please note that it may take up to 24 hours to update in Sakai. Also note that Teaching Assistants in ConnectCarolina cannot create course sites in Sakai.

See more information on access:

Step 2: Create Fall 2020 Course Site

Once your departmental scheduler has listed you for your course rosters in ConnectCarolina and our Sakai data has refreshed (happens 3 times a day), here are the steps to follow on creating your course site opens in new window.

Get started by clicking on Home > Worksite Setup > New OR Sites > Create New Site. Then follow these steps:

  1. Select course site
  2. Change Academic term to Fall 2020 and Continue
  3. Check course roster you want to create and Continue — Check only 1 roster if you want separate course sites
  4. Edit Home Description (or later) and Continue
  5. Check tools you want to use and Continue — can add/remove later
  6. Leave as Draft and Continue — remember to publish site when ready
  7. Finish

If you want to reuse any old course material, you may do so before continuing in Step #5 through the “Re-use Material from Other Sites You Own” option. You can also wait until after you have created your site and use the Import from Site feature. See details on duplicating course content opens in new window.

Step 3: Organize Favorite Sites

Your new sites will automatically appear in your top favorites bar. You may remove old Sakai sites from your favorites bar by clicking Sites and then the star next to each site you wish to remove (star will dim). You can also completely hide sites from your view opens in new window through Preferences. The Organize Favorites tab allows you to reorder how your tabs are listed. Up to 15 sites can be displayed in your favorites bar.

Sakai Sites menu

Tips on Sakai Tests & Quizzes

sakai in appleWe are finally in the last week of classes of what has been a historic semester. We commend you all on dealing with the abrupt disruption to your daily lives and handling all the challenges as well as possible. There is one last hurdle as final exams begin next week. To help make this experience go smoothly, check out these tips on setting up and taking tests online in Sakai. If you need any assistance, please submit a help request opens in new window. We’re here to help you!

Students

Your instructor may administer exams through Sakai. Here are some tips on submitting online Tests and Quizzes opens in new window:

  • Confirm you have good internet connection – run a “speed test” in your search engine to check connection
  • Use the Firefox browser on a computer
  • Open Sakai in only one browser tab – see Important Note below
  • Use Sakai’s built-in navigation buttons
  • Sakai automatically saves your answers every 5 minutes but it’s good practice to manually save your answers and confirm your answers are recorded
  • Keep a backup copy of your written responses on your computer in case of technical problems
  • If your test is timed, be aware of the countdown clock at the top of your assessment
  • Click “Submit for Grading” when you are done. You should then see confirmation of your submission and receive email confirmation.

Important Note on Tests & Quizzes: When taking a test, remain in one browser tab of Sakai. Do NOT open Sakai in additional browser tabs or windows. Doing so could cause you to lose your work. If you must access other parts of your course in Sakai, save and exit your test before navigating away. Then reopen the test to continue and confirm your answers are saved. Don’t forget to submit when you have finished.

Remember the COVID-19 Student Care Hub opens in new window is available if you need any assistance.

Instructors

Keep Teaching Website

Before you start creating your exam, please review the Keep Teaching Exams opens in new window page for resources and strategies. You will find testing FAQs, common assessment tools, and other things to consider for your exams. You can also review and post to the Keep Teaching Help Forum opens in new window for testing ideas from your colleagues and campus support staff.

Set up Assessments in Sakai

If you plan to administer your exams through Sakai, we highly recommend creating your test questions using the Markup text option opens in new window. This will save you valuable time, especially if you already have your test questions written up in a document.

Please be as flexible as possible with your students, especially now while students are dealing with slower internet connections off campus, sharing connections with family members at home, or potentially sitting in their cars to drive to a location with Wi-Fi. Here are options to consider to help your students who may run into problems:

  • Increase time limit or remove time limit altogether
  • Provide additional submission attempts
  • Give students larger window to take exam
  • Put all test questions on one page instead of one question per page to decrease how many times test pages must be loaded
  • Break up your exam into multiple assessments – if a student has a problem and needs to resubmit, they will hopefully only have a problem with one assessment instead of the entire exam

You may also want to be available to students in Zoom opens in new window in case they need to contact you while taking their test, instead of relying on checking emails.

Accommodations

You could have students who need accommodations. They may have been approved by Accessibility Resources and Service opens in new window or could have extenuating circumstances at home. Whatever the reason may be, you can easily make accommodations for those students through the “Exceptions to Time Limit and Delivery Date” opens in new window tab in the assessment Settings. You can set these exceptions for individuals or a group of students who have the same accommodation. See more on extending time for accommodated students opens in new window, and reach out to Digital Accessibility opens in new window if you have any questions about making your content accessible.

NOTE: If you’re creating Sakai Groups of students opens in new window for accommodations, do not include student names in the Group titles as these are visible to all site members.

Good luck with finals! We’re here if you need help.

New Student Care Hub Site

cv19 student care hub text in front of bell towerUNC Students — A new resource is now available to support you as you navigate the impacts of the current environment. The new Keep Learning website opens in new window is a one-stop-shop where you will find information on financial resources, academic support, and health and wellness information. You can also connect to units across the university to help you when needed. Please visit the hub at the following link and reach out if you need any assistance.

keeplearning.unc.edu opens in new window

You are not alone in this. Please know many of us at the University are here to help you.

Securing Zoom

zoom iconSeveral of you are likely using Zoom to meet with students and colleagues online. You may also be sharing recorded class sessions  and lectures with students through Zoom.

We understand how important it is to secure your sessions and wanted to share guides on recommended settings on securing Zoom. These tips highlight settings to help mitigate the risk of privacy concerns, uninvited participants, and unauthorized distribution of your class content.

Please find these recommended settings and additional help guides on Keep Teaching opens in new window.

If you have any questions about using Zoom, you can view several help guides and videos available through Zoom support opens in new window. If you’re running into any problems, please send us a help request opens in new window.

Tips for Students on Learning Remotely

bell tower in front of ominous clouds

Dear Students — We understand you may be feeling anxious and uncertain about all that is happening in your lives this semester. We have put together a list of resources and tips to help you adjust to learning from a distance. You may find additional resources through your instructors or other campus resources.

Remember that your instructors are modifying several weeks of material and learning new tools in a short amount of time to adapt your courses to the digital world. We’re all working on this together and here to help you switch to remote teaching and learning. If you need any technical assistance, please submit a help request opens in new window.

Tips from the Writing & Learning Center

The Writing Center and Learning Center will continue providing coaches and peer tutors through online support. We highly recommend checking out their Keep Writing and Learning handout opens in new window to help you design a successful online academic life. This handout will be updated regularly so continue to check back. Find tips on:

  • Managing time
  • Managing distractions
  • Active learning and studying
  • Managing writing projects
  • Connecting with instructors and classmates
  • STEM support

Zoom

Some of your classes may meet online in a Zoom meeting or share recorded sessions to view through Zoom. Here are 3 steps to get you started with Zoom:

  1. Create your UNC Zoom account opens in new window
  2. Download the Zoom application opens in new window
  3. Sign into your account before each Zoom session opens in new window

Here are help guides for students new to Zoom:

Sakai

You might find that more of your classes are using Sakai. If you are new to Sakai, here are help guides on submitting your course work. While Sakai is responsive and will open on all devices and browsers, we recommend using Firefox and submitting work on a computer. See more Sakai tips for students opens in new window.

Important Note on Tests & Quizzes: When taking a test, remain in one browser tab of Sakai. Do NOT open Sakai in additional browser tabs or windows. Doing so could cause you to lose your work. If you must access other parts of your course in Sakai, save and exit your test before navigating away. Then reopen the test to continue and confirm your answers are saved. Don’t forget to submit when you have finished.

Library Services for Distance Learning

You can still access library e-resources opens in new window and learn from a distance. UNC Libraries often host course readings for classes as well. You can view their Course Reserves site opens in new window for links to electronic reserves, paper or media reserves, Health Sciences Library reserves, and other information about accessing reserve materials.

Accessibility Resources & Service

The Accessibility Resources & Service opens in new window office continues to be open virtually Monday – Friday from 8am – 5pm. All meetings will be held via Zoom, Yellow Schedule, or phone. If you have any questions about accommodations at this time, please see the ARS FAQs opens in new window.

Counseling and Psychological Services

Above all, take care of yourself.

Should you find yourself experiencing anxiety, please reach out to Counseling and Psychological Services opens in new window. They are open Monday – Friday from 8am – 5pm, or you can call CAPS 24/7 at 919-966-3658 at any time.

We also encourage you to review things you can do to help yourself opens in new window to manage your mental health during this time.

Campus Updates & Additional Resources

We also invite you to check out the following resources:

Be safe and well.

Training on Teaching Remotely

bell tower in front of ominous clouds

The University is extending Spring Break through March 22 and moving to remote instruction starting March 23 until further notice. Trainings on remote instruction using Sakai and Zoom are being held this Thursday, March 12, and Friday, March 13. Bring your laptop and come to Greenlaw Hall 101 to any or all sessions! The March 13 sessions will also be available via Zoom. No registration required.

Both March 12 and March 13 days will follow this training schedule:

10 – 10:45 AM: Preparing to Teach Remotely
11 – 11:45 AM: Getting Started in Sakai
12 – 12:45 PM: Getting Started in Zoom
Break
2 – 2:45 PM: Preparing to Teach Remotely
3 – 3:45 PM: Getting Started in Sakai
4 – 4:45 PM: Getting Started in Zoom

Additional training sessions will be offered via Zoom the week of March 16-20 during the extended Spring Break. Continue to check the new Keep Teaching website opens in new window for trainings and resources on teaching remotely.

Summer 2020 Rosters in Sakai

create your summer course sites text next to yellow flowersWe know you all are busy adapting your courses to be taught remotely right now and want to remind you of resources and training that are available to you. These can be found on the new Keep Teaching website opens in new window.

Whenever you do have the time to think ahead to the summer, we wanted to let you know that Summer 2020 rosters are now in Sakai. This means you can create your Summer 2020 course sites now or whenever you are ready.

Step 1: ConnectCarolina

To create your course sites in Sakai, you must be listed as one of the following for each of your course rosters in ConnectCarolina opens in new window:

  • Primary Instructor
  • Secondary Instructor
  • Proxy Instructor
  • Dean’s Designate

Contact your departmental course scheduler to list you in ConnectCarolina with the appropriate instructor role. If you log into ConnectCarolina and don’t see your courses listed for Summer 2020, your scheduler needs to make this change. Please note that it may take up to 24 hours to update in Sakai. Also note that Teaching Assistants in ConnectCarolina cannot create course sites in Sakai.

See more information on access:

Step 2: Create Summer 2020 Course Site

Once your departmental scheduler has listed you for your course rosters in ConnectCarolina and our Sakai data has refreshed (happens 3 times a day), here are the steps to follow on creating your course site opens in new window.

Get started by clicking on Home > Worksite Setup > New OR Sites > Create New Site. Then follow these steps:

  1. Select course site
  2. Change Academic term to 1st / 2nd Summer 2020 and Continue — Maymester courses listed under 1st Summer 2020
  3. Check course roster you want to create and Continue — Check only 1 roster if you want separate course sites
  4. Edit Home Description (or later) and Continue
  5. Check tools you want to use and Continue — can add/remove later
  6. Leave as Draft and Continue — remember to publish site when ready
  7. Finish

If you want to reuse any old course material, you may do so before continuing in Step #5 through the “Re-use Material from Other Sites You Own” option. You can also wait until after you have created your site and use the Import from Site feature. See details on duplicating course content opens in new window.

Step 3: Organize Favorite Sites

Your new sites will automatically appear in your top favorites bar. You may remove old Sakai sites from your favorites bar by clicking Sites and then the star next to each site you wish to remove (star will dim). You can also completely hide sites from your view opens in new window through Preferences. The Organize Favorites tab allows you to reorder how your tabs are listed. Up to 15 sites can be displayed in your favorites bar.

Sakai Sites menu

Digital Options to Keep Teaching

bell tower in front of ominous clouds

UNC Instructors — A new resource is now available to help you maintain course continuity during temporary campus closures. Unplanned circumstances, such as adverse weather events, viral outbreaks, and other safety concerns, may require you to adapt your teaching to the digital environment. If you or your students cannot make it to campus, you can find out how to keep teaching at:

keepteaching.unc.edu opens in new window

The new Keep Teaching website opens in new window provides you with:

  1. Preparation plan for moving your class sessions online
  2. Strategies and tools to keep your course on track
  3. Resources to help you adapt your teaching to the digital world

Be sure to stay safe and check AlertCarolina opens in new window for updates during these circumstances.

ATLAS 2020 Awards Competition

sakaiger with apereo logoAre you using Sakai in innovative ways to advance teaching excellence? The Apereo Foundation opens in new window is seeking submissions for the annual Apereo Teaching and Learning Awards (ATLAS) opens in new window competition. The international award recognizes innovation and excellence in the use of digital technologies and Apereo tools, such as Sakai opens in new window, to enhance teaching, academic collaboration, and student engagement and learning.

The innovative method, practice or strategy used may not be new in the world, but its implementation may be out of the ordinary in your field of practice or new to you. It is more than simply using new technologies; rather it is an approach to teaching and learning that results in a much-enhanced, even transformative, educational experience for students.

ATLAS Application Form & Rubric

Applications are due Friday, March 20, 2020. To apply and view the application rubric, select the appropriate form:

Please see the ATLAS FAQ opens in new window to learn more about the award.

We encourage you to reach out to us if you have questions about the application process or would like to brainstorm ideas. Contact us through help.unc.edu opens in new window. We’d love to hear from you and help you get recognized!

ATLAS 2020 Winners

Winners will be announced by end of April 2020 and recognized at the Open Apereo Conference opens in new window June 15-19, 2020 at the University of Michigan in Ann Arbor, MI. Registration and travel expenses will be covered for award winners.

*This post was drafted in collaboration with the ATLAS Awards Committee